That said, don’t make the assumption that the reader knows what you did in your executive assistant role, says Twin Cities HR expert Arlene Vernon (www.arlenevernon.com). List the gate-keeping, scheduling, travel, meeting planning, reporting, budget, accounting and human resource functions that you provided in great detail with wonderful verbs showing the power of your work.
And you can quantify, says Vernon. What was the budget of your meeting planning? How many travel arrangements did you make to how many cities and countries for how many people?
"Just because the quantified results aren’t sales figures, it doesn’t mean that you can’t present them in a way that shows their depth," says Vernon.
You cover letter is a must if you’re an executive assistant, adds Vernon. Really sell the relationship you had with your executives. Discuss how you relieved that person of the day-to-day worry, how you had everything lined up for every meeting and event.
"My favorite executive assistant word is “mind-reader” but I’m sure you can create other similar descriptors to show how you stood apart," says Vernon. "I would also research other people’s resumes from across the Internet. Chances are that someone has already described what you’ve done. Don’t copy their resume – that’s not my point and is a poor idea on a variety of fronts – but look for those power phrases and see how you can tweak them to your situation to sell yourself."
The stereotypical person in a support role may not be as comfortable selling their expertise, skills, and talents. To land the job, acknowledge your personal and professional power and speak of it confidently in your resume and cover letter, as well as in your interview.
"Now’s not the time to hesitate or downplay your strengths," says Vernon. "Acknowledge and sell your capability and why every executive needs you by his or her side."
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